Streaming integrated into the event app, access controlled by ticket tier, and Q&A, polls and networking shared between the room and the remote audience. Recordings and transcripts afterwards.
Members who cannot travel pay for a virtual tier and expect the same sessions, Q&A and networking.
Corporate town halls and training
Internal events where attendance is tracked, content is confidential and the recording is the real asset.
Exhibitions with remote buyers
Buyers who join exhibitor sessions remotely, book meetings and still appear in the lead reports.
Architecture
Stream, entitle, engage, record
Three lanes: video, access and engagement. The middle lane is what stops shared links; the bottom lane is what makes the two audiences one.
Access control, in practice
A ticket tier grants entitlements: which sessions, which days, how many concurrent streams. When the player opens, it asks the API for a short-lived token for that session and the stream URL is signed with it. A forwarded link without a token plays nothing.
Concurrency limits stop one login serving a whole office. Time windows stop day-one passes watching day two, and watermarking makes a leaked recording traceable.
Engagement, in practice
Remote attendees watch with chat beside the stream; in-room attendees use the same app on their phones. Both post to one queue that a moderator curates. The speaker sees upvoted questions on a confidence monitor, and poll results land on the room screen and in the stream at the same moment.
What we deliver
Virtual and hybrid features
Streaming integration
Players embedded in the web and mobile apps, multi-track schedules, low-latency options for Q&A and automatic fail-over to a backup stream.
Access control
Entitlements by ticket tier and session, short-lived tokens, concurrent-stream limits, time windows and optional watermarking.
Shared engagement
One moderated queue for questions, votes, polls and chat from both audiences, with results on the room screen and in the stream.
Remote networking
Video meetings booked through AI matchmaking, virtual exhibitor booths with lead capture and lounge rooms by topic.
On-demand library
Recordings published within hours, gated by the same rules, searchable by transcript and summarised per session.
Attendance and analytics
Watch time per session and per attendee, drop-off points and remote engagement, in the same event analytics.
Decide
What changes between in-person, hybrid and virtual
Area
In-person
Hybrid
Virtual
Registration
Ticket tiers, badges
Tiers include a virtual pass; two confirmation journeys
Single tier or pay-per-session; no badges
Content
Rooms and schedules
Rooms plus streamed tracks; production crew needed
Studio or remote speakers; pre-recorded fallbacks
Engagement
App Q&A and polls
Shared queue for both audiences; moderation matters more
Chat, polls and breakout rooms carry the whole experience
Networking
Matchmaking and meetings at tables
Mixed: tables for the room, video for remote
Video meetings and topic lounges
Sponsorship
Stands, signage, badges
Stands plus stream branding and virtual booths
Virtual booths, sponsored sessions, banners
Analytics
Check-ins, scans
Both, plus watch time; attribution gets harder
Watch time, drop-off, clicks
Cost drivers
Venue, hardware, staff
Everything in-person plus production and streaming
Production, platform, moderation
Process
From production plan to on-demand library
Format
Which sessions stream, which are recorded only, and which tiers see what.
Integrate
Streaming provider connected, players embedded, entitlements mapped from ticket tiers.
Rehearse
Full technical rehearsal with the production crew: feed, fail-over, Q&A on screen, token checks.
Run
Engineer monitoring stream health and player errors, moderators on the shared queue.
Publish
Recordings, transcripts and summaries in the library within hours; watch-time reports to sponsors.
What goes wrong when done badly
A public stream link in a forwarded email. Remote questions nobody in the room sees. A stream that works in the rehearsal room and fails on venue internet. Recordings that sit in a folder for a month. Each has a cheap fix if it is in the plan.
We integrate your streaming provider rather than run one. The venue's production team sends an RTMP feed to a streaming service, which delivers HLS to the players in our web and mobile apps. Common choices include dedicated video platforms and meeting tools with an RTMP or embed output.
How do you stop ticket links being shared?
Each attendee gets an entitlement derived from their ticket tier, not a public link. The player requests a short-lived token, we limit concurrent streams per account, and sessions can be restricted to time windows. Visible watermarking is available for high-value content.
Can in-room and remote attendees take part in the same Q&A?
Yes. Questions, votes, polls and chat go into one moderated queue regardless of where the attendee is. Results display in the room and in the stream at the same time.
What happens to the recordings?
Recordings are published to an on-demand library in the app, gated by the same ticket rules. Transcripts and summaries are generated with speech-to-text so sessions are searchable afterwards.
Is hybrid worth the extra cost?
It depends on the audience you cannot otherwise reach. The table on this page shows what changes between formats. If remote attendance is under a tenth of the room, a recorded library often delivers more value than a live stream.
Ready to make AI work in production?
Tell us about your systems, your data and your constraints. We reply within one business day with a straight answer and a suggested next step.